Student Records

Welcome!
This page is primarily designed for prospective and former students. Current students can find additional information, including the Student Handbook through My.Dunwoody.edu.
Thank you!

Transcripts
Please fill out a Transcript Request Form - must be signed. You may bring it to Dunwoody in person or mail the form in to Student Records. Transcript requests cannot be taken over the phone due to the need for signature and a $5 fee. See our address below in the Contact Us area. It may take up to 5 days to process your transcript once the request and payment is received. If you would like to pick it up in person, please make a note of this on the form. This process applies to requests for both official and unofficial transcripts. Your mailed/written request for transcripts must include:

• your full name
• dates you attended
• whether attended Dunwoody or NEI
• your Social Security number
• the complete mailing address of where you want your transcripts sent
• a check for $5 payable to Dunwoody College of Technology Note: There is no charge for current students for either official or unofficial transcripts.
  

Dunwoody cannot provide copies of your transcripts from other colleges attended. Such documents must be requested from the other institutions in question.

Verification of Status - for Employers
We are able to verify standard "directory" information as directed by FERPA; so long as a student has not given written notification refusing such disclosure.There is no fee for this service. Directory information includes:

1. Student Name
2. Dates of attendance
3. Course of study/major
4. Degrees earned
5. FT/PT status
6. Honor List status
   

• Additional information may be available with written consent of the student/graduate - please provide signed release form and specific information authorized for release.

To request verification of information please provide us with adequate identifying information and fax your written request to 612-374-4128.
Be sure to include:

• date of graduation
• dates of attendance
• Student's Social Security number
• whether or not the student attended Dunwoody College of Technology or NEI College of Technology (the 2 schools merged in 2003).
  

We will return the completed request for information to you within 5 days.

Transferring in Credits and/or Experience
There are several ways to document prior learning as it applies to a Dunwoody Bachelor’s or Associate’s degree, diploma, or certificate program.

Transferring Credits to Dunwoody
Students who have completed technical or general education credits successfully (grades of C or better) at other accredited post-secondary institutions within the last seven (7) years may request that those credits be evaluated for transfer.  Students should contact the Transfer Specialist who will do a preliminary evaluation and contact you with the result.

Transfer credits will be documented on a Dunwoody transcript if following steps are complete:

1. Obtain a Transfer Credit Research form from the Student Records Office or website.
2. Pay a non-refundable Transfer Credit Fee of $25.  
3. Request that the institution(s) previously attended send official transcripts to the Student Records Office, Dunwoody College of Technology, 818 Dunwoody Blvd., Minneapolis, MN 55403.
4. Be an accepted student.

Transferred credits will be entered on the student’s Dunwoody transcript and will have no effect on GPA.  Total technical/occupational credits transferred in a student’s major field cannot exceed 40% of those required for the major. 

Students who earned an Associate’s degree within the last seven (7) years could be eligible for a “block transfer” of all Arts & Sciences credits so long as core requirements for the program of choice have been met.  Students should see the Transfer Specialist in the Student Records Office for more information.
Financial Aid Implications of Transferred Credits – Credits transferred in to satisfy Arts & Sciences or technical requirements will not impact completion rate. 

Drop/Add Information
The drop/add period occurs within the first 5 days of each quarter, including summers.
To ADD a class to your current schedule during the first 5 days:

• complete the top portion of a Drop/Add form
• obtain permission to add the class from your Department Director
• sign the form and turn it in to the instructor
• the instructor will turn in your Add form with his/her updated class roster
• pay for the credits added before the end of the drop/add period (Day 5)
  

To drop a class from your current schedule during the first 5 days:

• see your Advisor or a Student Services Rep about how the drop will impact you
• understand that you are eligible for a full refund of the credits dropped
• understand that no mention will be made of the class on your transcript
• complete the bottom portion of a Drop/Add form
• circle the word Drop to distinguish it from a Withdraw
• sign the form and turn it in to your Department Director
• inform the instructor that you dropped his/her class
  

To withdraw from a class after the drop/add period has expired (Day 6 to end of Week 10):

• see your Advisor or a Student Services Rep about how the withdrawal will impact you
• understand that you will not be eligible for a refund, must still pay for the class
• understand that a W will appear for the class on your transcript
• complete the bottom portion of a Drop/Add form
• include the last date you attended the class/were considered to be a participant
• circle the word Withdraw to distinguish it from a Drop
• sign the form and turn it in to your Department Director
• inform the instructor that you dropped his/her class
  

To withdraw completely from school:

• see your Advisor or a Student Services Rep about how the withdrawal will impact you
• complete an Exit Interview form with a Student Services representative to ensure your withdrawal is a smooth process
• complete a Notification of Non Attendance/ Withdrawal Form (discuss with Student Services or your Advisor)
• turn in the completed forms to Student Records for processing
• think about when you might return; you will be missed!
  

Holds
Holds may be applied to your Academic Record for two reasons:
Academic holds occur when your GPA does not meet minimum standards. Being placed on academic hold signifies that academic progress has been unsatisfactory. Satisfactory progress needs to be demonstrated in order to move from one quarter to the next and to graduate. Please see Student Records about any questions or concerns about academic holds.

Financial holds or account holds stem from unpaid balances on your account. These holds include but are not limited to: tuition/fees, overdue library books, and bookstore charges. Holds can impact your ability to register for future classes, obtain transcripts, and related tasks. Please see Accounting, Financial Aid, or Student Services about any questions or concerns regarding financial/account holds. Payment plans are also available.

Change of Curriculum
Do you want to "change your major"? For example, do you wish to switch from a diploma track to a degree track? Do you wish to switch from Automotive to Architecture? Keep in mind that such changes may require extra coursework to be completed, additional credits earned/purchased, and new prerequisites applied to the registration process. For these types of changes, be sure to complete a Change of Curriculum form and submit it to Student Records.

Change of Address/Contact Info/Name Change
Have you moved? Do you have a new phone number or personal e-mail account? We want to be able to stay in contact with you before, during, and after your time at Dunwoody. Please complete a Change of Address form as often as needed. If you have legally changed your name, please complete a Change of Name form so that we may accurately update your academic record.

Immunization Record
Minnesota Law (M.S. 135A. 14) requires that all students born after 1956 and enrolled in a public or private post-secondary school in Minnesota be immunized against diphtheria, tetanus, measles, mumps, and rubella, allowing for certain specified exemptions. The Immunization Record form is designed to provide the school with the information required by the law and will be available for review by the Minnesota Department of Health and the local community health board. This form is required of all incoming students. Information must be provided in order to stay enrolled, register for classes, and to graduate.

Application for Re-Admission
If you have left Dunwoody or are thinking about it, please know that there is a process for re-admission. You will need to complete an Application for Re-Admission form - available in Student Records office. Additionally, there is a $10 readmission application fee. Acceptance of re-admission is dependent upon departmental approval. You may be required to meet with the Department Director of the program for which you are re-applying.

Consent to Release Information
(to parents, employers, and other 3rd parties)
As graduation approaches and you begin seeking employment, prospective employers might request information about your academic performance at Dunwoody. This information can include your grades, grade point average, attendance records, etc. Information related to your performance at Dunwoody is protected by Federal privacy laws and cannot be released without your prior written consent.

The Federal Family Educational Rights and Privacy Act (FERPA) gives students certain rights with respect to their education record, such as: the right to inspect and review records within 45 days of the request, the right to amend misleading or inaccurate information within the educational record, and the right to consent to the disclosure of personally identifiable information contained in the education record. This last item, the right to consent, is vigorously upheld at Dunwoody except to the extent that FERPA authorizes disclosure without student consent (see Student Handbook for details). If you wish for your education/academic record information to be seen by anyone (parents, employers, etc) you must provide Dunwoody with written consent. You must also revoke such requests in writing if you no longer wish to give such consent to 3rd parties. Conversely, if you do not want Dunwoody to provide even basic directory information about you, we need this non-consent statement in writing.

Contact Us
Thank you for visiting Student Records!
See us with any questions, concerns, or suggestions.

Phone: (612) 374-5800
Fax: (612) 374-4128 or (612) 381-3391
E-Mail: registrar@dunwoody.edu

Dunwoody College of Technology
Student Records Department
818 Dunwoody Blvd
Minneapolis, MN 55403